★★★★★
"Joel from Essence Automations designed an amazing website for our hardware business. He also created a Google Business Profile and optimized it so well, Oloolua Hardware is now ranking number 2 in Ngong."
Stock, sales and customers in one phone dashboard, plus a shopfront where buyers order on WhatsApp. Built for Nairobi shop owners who can't be there all day.
Plans from Ksh 3,000 a month, or own the shopfront for Ksh 20,000 one-off.
Most shop owners run the whole thing from memory and a notebook. It works, until you step away, hire help, or try to figure out why a good month still felt tight.
You don't know what's left, what's moving, or what quietly walked out the door while you weren't looking.
If you're not at the counter, you're trusting that every sale got recorded and every shilling came home.
Your best buyers' numbers live in WhatsApp chats and your head. When staff leave, the customer list leaves too.
You restock on a hunch. You can't tell which item, size or colour is actually pulling the money in.
Everything that used to live in your head, your notebook, and three different WhatsApp chats. In one place, on your phone.
Already post stock on Instagram? Pull new posts straight into your catalog in seconds. No re-typing, no double work.
Stays fresh on autopilotEvery item, every size, every quantity. See what's in stock, what's low, and what's sold out at a glance. Restock with two taps.
Never oversell againRecord a sale in seconds with size, price and buyer. Today, this week, this month, all-time revenue add up automatically.
Real numbers, not guessesSold something in person? Record it in seconds, cash or M-Pesa. It updates your stock and takings, then sends the buyer a clean receipt with your shop's name on WhatsApp.
A proper receipt, every saleSend a customer a few items to pick from at home. Stock is held aside so you can't oversell it, and what they keep records itself as a sale.
Know what's out, kept and backEvery buyer saved with what they bought and their number. Add walk-ins by hand. One tap to WhatsApp them when new stock lands.
The list stays with youLet regulars take now and pay later? Every part-payment rolls into one running total per customer, so you always know who owes you and how much.
Get paid what you're owedLog ad spend, packaging and transport. One-off, or a recurring budget that adds itself up. Your dashboard shows real profit after costs, not just sales.
Know your true profitTurn one-time buyers into regulars. Points add up on every sale, so you can reward your best customers and keep them coming back to you.
Keep them coming backSee what shoppers view, save, enquire about, and search for but can't find. Your next stock order, decided by real demand.
Stock what people wantNew drop? Message past buyers one tap at a time, each with a personal note, at a pace that keeps your number safe.
Bring buyers backItems sitting too long? Send them back to the top of your shopfront in one tap, so new shoppers see them first. No need to drop the price.
Sell what's been sittingStraight from a live shop's admin, running on a phone. The figures are hidden here for the owner's privacy.
Today, this week, this month and all-time takings, at a glance.
Your whole catalogue with stock counts, prices and quick edits.
Every sale as it happens, with an undo if something's off.
Stock value, low-stock and out-of-stock counts in one view.
Log a sale in seconds and optionally save the buyer's details.
Every buyer, what they bought, and a number to reach them.
What shoppers view, save, enquire about and search for.
Pull new posts from your feed straight into your catalogue.
If you've hired someone to mind the counter, this is how you stay in control without standing over them.
Live sales and stock wherever you are. No closing-time phone call to ask "how did we do?"
Each sale is timestamped against your stock, so the numbers and the shelf always match up.
Buyers are saved to your shop. If an employee moves on, your list stays right where it is.
The dashboard only opens with your password, so you decide exactly who gets in. Shoppers only ever see your storefront. Your stock, sales and customer list stay private to you.
Most shops let regulars take now and pay later, then keep the running total in their head. Shop Manager does it for you. Every balance is grouped per customer, so you always know who owes what and chase nothing twice.
Eight pairs over three months collapse into one balance, not eight you have to add up.
Take Ksh 2,000 today, the rest next week. The balance updates itself.
Tap Remind and WhatsApp opens with the message already written, their balance and what they bought filled in. You just press send.
Running ads on Instagram, paying for packaging, sending boda deliveries. It all eats into what you keep. Log it once and Shop Manager shows your real profit after costs, not just your sales.
Ad money, packaging, transport, rent. Pick a category or make your own.
Set a daily ad budget once and it adds itself up. Or log each Instagram charge as it lands, your choice.
Your dashboard shows net profit: what you sold minus what you spent. No more wondering where the money went.
The same catalog you manage in the admin shows up as a clean website buyers can browse. They tap an item, it opens WhatsApp with the photo and details already filled in, ready to order.
Your whole stock, searchable, on a link you drop in your bio or a customer's chat.
Shoppers sort by what's in stock, on sale or new, instead of scrolling an Instagram feed full of sold-out posts. Something Instagram simply can't do.
No more "which one?" Every enquiry lands in WhatsApp with the exact product and price.
Every sale earns the buyer points, on its own. Your best customers climb the ranks, and you reward them with a free pair or a discount, so they keep coming back to you instead of the next shop down the road.
No cards to carry, no stamps to lose. It all rides on the customer list you already have.
Know exactly who's worth a thank-you, and who's one buy away from a reward.
Send a free pair or a discount over WhatsApp and turn a one-time buyer into a regular.
The moment you record a sale, Shop Manager turns it into a clean receipt with your logo and colours. Send it to the buyer on WhatsApp as an image, or print one at the counter.
Not a plain text message. A proper receipt the customer is happy to keep and show off.
The buyer gets it as an image, with the item, total, who paid and the date.
Works on a normal printer or a small thermal one. No setup, no drivers.
Most shops keep customer numbers scattered across WhatsApp and a notebook somewhere. Shop Manager saves every buyer the moment you record a sale, with what they bought and their number.
Record a sale with a name and number and the buyer is on your list. No extra step, no separate book.
See who spends the most and who keeps coming back, so you know exactly who to look after.
One tap to WhatsApp a buyer, or your whole list, the day something they'd like comes in.
We do the heavy lifting. You get a working shop you can run from your hand.
Send your Instagram handle, or just photos and a list. We set up your catalog, shopfront and branding. No data entry on your side.
A private login for you, and your staff if you want. We walk you through a sale, restocking and messaging buyers.
Add new stock in 10 seconds, log sales as they happen, and check your numbers from anywhere. We stay on call if you need us.
Browse their public shopfronts, the same system you'd get, each branded to the shop.
Not all of them run shops, but they all trusted us to build and deliver. Same hands building yours.
Every shop gets a branded shopfront. From there, add a monthly dashboard plan or just keep the shopfront on its own. No long contracts, pay by M-Pesa. Each plan's price and terms are on its card below.
You get your branded shop website plus a private backend to run it. Buyers filter by category and size to find what they want, then tap to enquire and their WhatsApp opens with that exact item ready to send. In the backend you tap once to pull your stock straight in from Instagram, or add your own items and photos, and record sales as you make them. We set it all up and keep it running online for you. You also get your own web address, like yourshop.co.ke. Stop here with no monthly fees, or add a dashboard plan below for sales reports, the who-owes-you ledger, loyalty and daily summaries.
For owners who want to see every sale, every shilling and every debt.
The records plus the tools that bring buyers back to your shop.
For shops doing volume that want money confirmed before anything ships.
Needs your own M-Pesa till or paybill. We help you set it up.
Talk to us about ProKnow another shop owner? Refer them and you get a full month of the dashboard free when they join, even on the one-off plan.
Your own shop website, plus the backend to run it. Buyers filter by category and size, tap to enquire, and their WhatsApp opens with that exact item ready to send. You tap once to pull your stock in from Instagram, or add your own items and photos, and record your sales. We set it all up, keep it running online, and give you your own web address like yourshop.co.ke. No monthly fees.
You can, that's how most of our shops started. But on Instagram a buyer has to scroll your whole feed to find their size or style, and half the posts are already sold. On your shop they filter by category and size and see only what's in stock, then order on WhatsApp in one tap. You keep the WhatsApp selling you already do, and get the stock, sales and customer records Instagram will never give you.
A one-off shopfront stays up, it's yours. On the monthly plan, your dashboard pauses and we keep your data safe. Nothing is deleted. Pay again and everything switches back on exactly as you left it, stock, sales history and customer list included.
Yes, fully. Your stock, your sales records and your customer numbers belong to you. If you ever leave, we hand you everything.
No. It all runs on the phone you already have, and we set everything up for you. If you can use WhatsApp, you can run this.
Yes. Split it into 2 installments of Ksh 10,000 each: the first to start the build, the second a month later.
Send us a message on WhatsApp. We'll show you your own shop, set up live, and you decide if it's for you. No pressure.
Plans from Ksh 3,000 per month · Shopfront Ksh 20,000 one-off.